Tag Identifying Problems

Problematic Problem Solving

Steve Keating 1 Comment

There are times, likely for all of us at least once in a while, when we want to ignore problems with the hope that they will go away on their own.

I have a friend of mine who swears that practice works. Of course he’s a dentist and says it works “best” when the problem concerns your teeth. Ignore it long enough and the “problem” will be gone for good. Of course, your beautiful smile might be gone with it. 

In most every case ignoring a problem is like feeding it. The problem gets bigger and bigger. 

Pretending a problem doesn’t exist is not an effective strategy for dealing with it. But for some people, neither is always trying to eliminate the problem too quickly. With some problems the solution is obvious. If the new car you purchased turns out to be too big for your garage you have four obvious options. You only need to pick which option suits you best. 

But other problems can be more difficult to deal with and a solution may be far from obvious. It’s at those times that effective problem solvers block the temptation to jump to a solution too quickly. They instead allow the problem to live with them for a time. They get to know the ins and outs of the problem. They want to understand it’s origins and the consequences of the problem. 

What they want to make sure of is that they are solving the root cause of the problem and not a symptom of the problem. That’s the big difference between effective problem solving and problematic problem solving. Problematic problem solvers solve the problem but they “solve” it over and over again until they happen to hit on the actual cause of the problem. IF they happen to actually hit on it. 

Effective problem solvers are comfortable with uncomfortable situations and circumstances. That allows them to solve a problem once and solve a problem permanently. 

If you’re jumping to solutions too quickly when problem solving then slow down and ask yourself how long you’re willing to deal with this problem. Do you want to live with it for a while and then solve it permanently or do you want to “solve” it quickly and potentially live with it forever?

If you decide to solve it too quickly you might as well ignore it because the outcome is likely to be the same. 

On a another subject…I’m trying something new over on Twitter. It’s called “Super Followers.” For $5 a month, that’s 17 cents a day, people can follow a part of my Twitter stream that is for subscribers only. It features short videos of me discussing leadership topics, sales tips and ideas for better overall relationships. I’m assuming there will be far fewer Super Followers than regular Twitter followers. That will give me the opportunity to answer questions more throughly than I can on regular Twitter. Most of the answers will come in the evening cause we all have day jobs, right? Think of it as ”mentoring on demand!”

My goal with SuperFollowers is to build a better connection, one where I can perhaps help more and have a greater impact. I’m hoping it gives me a chance to mentor to a wider audience. It’s still new, we’ll see how it works. It’s a $5 dollar investment that may just be the extra “push” you need to get to where you want to be. I’d be honored to be able to help get you there. 

You can find more information by clicking the Super Follow button on my Twitter profile page IN THE TWITTER APP. http://twitter.com/leadtoday Give it a try if you’re so inclined, and if you are, be sure to let me know how I’m doing and how I can be of even more help.

How…and When to Solve Problems

Steve Keating 2 Comments

I saw an article a while back that said, “problem solving is the essence of what leaders exist to do.” While problem solving is a critical skill for all Authentic Leaders it is most certainly NOT the  “essence” of what they exist to do. 

If you were to ask me I’d say the true essence of Authentic Leadership is influencing others to become leaders themselves. Authentic Leaders do not grow a bigger following, they grow more leaders. It is the leaders they develop who will prevent many problems from happening in the first place. 

If someone in a leadership position is spending the majority of their time solving problems and putting out fires it is very likely they are not an Authentic Leader. It is far more likely that they are a first class arsonist. They are better at putting out fires because they started most of them. 

But, despite the best efforts of even the most accomplished leaders problems do pop up periodically. Authentic Leaders don’t run from them, they solve them.

Here is an effective 7 Step Process that many Authentic Leaders use when facing a problem. I didn’t develop this process but I can tell you that following it will help you permanently solve a problem. 

7 Step Problem Solving Process

Step 1: Define the Problem. What is the problem? 

Step 2: Clarify the Problem.

Step 3: Define the Goals. 

Step 4: Identify Root Cause of the Problem. 

Step 5: Develop Action Plan. 

Step 6: Execute Action Plan. 

Step 7: Evaluate the Results. 

There are two areas I want to focus on. First is step four, identify the root cause of the problem. When I think about the root cause of problems I’m reminded of the story of a top executive of a Dog Food Company speaking to his entire sales and marketing team. Sales had been slipping and his talk was one of those “rally the troops” kind of talks. He began by asking “who has the best dog food in the world?” 

The team responded with shouts of “WE DO!” He then asked who has the best sales and marketing teams in the industry?” Again he was met with shouts of “IT’S US, WE DO!” Then he asked, “So why aren’t we selling more Dog Food?” To which he was met with a deafening silence. 

Finally one brave salesperson spoke up and said, “because the dogs don’t like our dog food.” That lone salesperson had just identified the root cause of the drop in sales. Many companies would have identified the loss of sales as the problem and invested in sales promotions and marketing programs. That would not have solved the real problem because they were not dealing with the root cause. 

Without understanding the root cause of a problem the best outcome you can hope for is covering up the problem with a bandaid. The real problem still exists. You may feel better because you’ve “done something” but you haven’t solved the problem. 

The next area I want to focus on is step six, execute the action plan. See that word “action” right before plan? The best plan in the world has no chance if it’s never put into action. It may sound surprising but many many good plans fail for that very reason, they are never put into action. 

If you’re not going to put your plan into action save yourself a bunch of time and skip the first 5 steps. Then learn to live with the problem cause it’s going to be a permanent house guest.

Now let’s discuss when to solve a problem. The best time to solve a problem might be as soon as it’s identified. It also might be the worst time to solve a problem. 

If you have all the information you need to permanently solve a problem then go ahead and solve it immediately. But I’m going to guess that of you had all the information to permanently solve a problem that the problem wouldn’t exist in the first place. 

So live with the problem a bit. Invest some time with it. Get to know it. Work to understand it. Examine it from all angles. Ask others to do the same. Gather loads of information about the problem and possible solutions.

Then use the 7 step process to pick the best solution and solve the problem permanently. 

Of course there will be times when you won’t have the luxury of getting to know the complete problem. Sometimes you’ll need to use your instincts and experience to “guess your best.” But if you’re an experienced process driven problem solver your best guess is going to be pretty darn good. 

One final thought, your attitude matters when dealing with problems. So don’t see even the biggest problem as an obstacle. See it for what it really is, a huge opportunity to improve. 

If that’s your mindset then your problem is half-solved already. 

What’s the Rush?

Steve Keating 3 Comments

Haste makes waste.

That truism is never more true than when it comes to problem solving. When you rush to solve a problem you run the risk of actually making the problem worse. You may misidentify the problem and end up “solving” a symptom. It could appear that the problem is gone but it’s seldom gone for long. When it comes back it’s often bigger and it’s often more expensive to solve.

Misidentifying a problem, failing to discover the root cause of an issue, is the single biggest mistake a problem-solver can make. Yet it’s made all the time. I think it’s because too many people aim to instantly fix a problem.

We live in a world where Minute Rice just isn’t fast enough anymore. We want everything now, immediately, if not sooner. We especially want problems solved, preferably before anyone knows there’s a problem.

Sometimes it’s best to slow down and live with a problem for a while.

When we live with a problem for a bit we get to know it, we understand it more. We know it’s origins and it’s likely our solution will be much better. Not only better but permanent.

Slowing down does not mean doing nothing. Study the problem, discuss it, look at it from different angles. Learn from it, above all, learn about it. The best problem-solvers have patience and they know enough to never mistake procrastination for that patience. Never forget, there is a difference between moving a little more slowly and not moving at all.

Do not slow down because you don’t know what to do, slow down so that you will know with certainty what needs to be done.

Some people see more in a walk around the block than others see in a trip around the world. Great problem-solvers, like great leaders, walk slowly through the halls, they listen, watch and learn with every step.

Now a good number of people reading this post will say slowing down is a luxury that they can’t afford. They have to “get it done” ASAP! Time is money! You know how it goes.

But you also know that if you don’t have the time to fix it right the first time you’ll never have the time to do it a second time. A shortage of time is EXACTLY the reason you should slow down.

So save yourself some time, slow down and solve the problem once.

There’s no rush to do it twice.