Last Second Sam

There are people who claim to believe that procrastination helps them be more successful. To them I would say that once you become comfortable misleading yourself you can, and most likely will, mislead anyone. 

 

Procrastination will kill your opportunity for success. Maybe not today and maybe not tomorrow but eventually it most definitely will. That much is certain!

 

People who believe procrastination helps them because they think better under pressure are not being honest with themselves. People who believe they are more productive when working under stress are fooling themselves. 

 

Approaching deadlines do not make people smarter, calmer, more productive or more logical. They make everything more challenging.

 

The real reason many people procrastinate is that they see low value in the task. It’s either not fun enough or they see no reward for doing it. Some people procrastinate because they do not have confidence in their ability to complete the task. Fear of failure is a driving force behind many a procrastinator’s behavior. 

 

For some people procrastination is part of their personality. They are just more impulsive than other people. These are the people I call last second Sam or last second Sally depending on…well you know what it depends on.

 

One of the most effective tools for overcoming the tendency to procrastinate is a Prioritized Daily Task List. A prioritized task list is a to-do list on steroids. You list all the things you need to accomplish on a given day but you list them in order of importance. You DO NOT do the second most important thing until the most important thing is accomplished. 

 

Don’t worry about working on one thing all day if it’s truly the most important or most productive thing you could do that day. You’ll still be better offer than if you spent the day doing a bunch of unimportant or unproductive things. 

 

Many procrastinators put off doing things that are quick and easy to do. They don’t see a lot of fun or reward in doing them so they just put it off. Answering an email is a good example. A quick answer might take only a minute but they still open and read the email several times before answering it. 

 

So here’s a good rule of thumb to help stop at least some procrastinating. If a task takes a minute or less to do then do it immediately. No delay, no hesitation, and NO PROCRASTINATING! You will be amazed at how many things you do in a day can be completed in under a minute. 

 

Don’t kid yourself into thinking being a last second Sam or Sally has one ounce of benefit. You will not find even one very successful person who will tell you their success is due to putting off until tomorrow what should have been done today. 


And you’re highly unlikely to be the first.


Understanding Success – Part Five

Successful people get it. They simply understand some things that less successful people seem to have a hard time grasping. The things they understand are the “it’s” of success. 

This is the fifth post of a who knows how long series on those “it’s.” They will be short posts, each just long enough to give you time to focus on one “it” of success until the next post arrives. I’m not certain just how long this series will go it it’s beginning to look like an eight post series.

Successful people have a bias for action, they seldom procrastinate. But they also understand that all action is not created equal. They know that being busy and doing lots of “stuff” does not necessarily mean that they are productive.

Successful people understand that being productive requires that you act with a purpose and with an end goal in mind.

It’s that “end goal” that will ultimately determine whether or not you were productive. The most successful people in the world have goals, well thought out, plan full, written goals. They also have an executable plan on how they will achieve them.  

They know that unwritten goals are really just dreams and while some dreams may indeed come true, “dreamers” have little control over their future. Goal setters on the other hand have substantial control over their lives and their future. They know what they want and they know that to get it they must have as many productive days as possible. 

Successful people understand that if they didn’t get closer to at least one of their goals at the end of each day then they may have been busy but they were not productive.

That being the case then it stands to reason that if you don’t have goals, true written goals, then you simply cannot be productive….no matter how busy you think you are.

Goals are your roadmap to the life you want. Well thought out goals give you direction and purpose. The goal itself becomes your motivator and helps you push on when “goal-less” individuals have long given up the pursuit of their dreams. Goals give YOU control of YOUR life. 

Decide what you want out of life then set your goals and develop your plan for how you WILL achieve them. The more specific you are the more likely you are to reach your goal so no generalizations are allowed. You need to know exactly what you want out of life or you’re probably going to settle for something less than you could have.

Focus on being productive and leave the busy work to the people in your rear view mirror. 

Are You Truly Productive?

imageAre you truly productive? That’s a question you may want to ask yourself with some regularity. We… you, me and everybody else has the uncanny ability to trick ourselves into believing that we are incredibly productive when in fact we’re merely busy.

Busy and productive are two entirely different things!

Busy is about doing stuff. Productive is about doing stuff for a purpose. Busy is about looking like your accomplishing something. Productive is about actually accomplishing it. Busy is about wondering what happened to the hours in your day. Productive is about knowing exactly how you used your time.

Busy people hope for a productive day. Productive people plan a productive day.

Their plan is based on their goals and objectives. They determine what they will do and when they will do it based on priorities that come straight out of their goals. They strive to be doing the most productive thing possible at any given time.

Here’s they most amazing thing about highly productive people: they have more free time to do as they please. They earn this free time by not wasting time being busy. They simply get more done than very busy people.

The key is effective goal setting. Once you invest the time required to have meaningful goals in specific areas of your life you’re halfway to being productive. To finish the job you must develop a detailed plan around how you will achieve each goal.

Specificity is vital here. If you allow wiggle room you’ll use it to fall into old, busy looking habits.

Share your goals with someone to whom you truly matter, someone who will hold you accountable to your plan. This is where a coach or mentor can really make a difference. People who have a coach or mentor are generally more productive and more successful. That is not a coincidence. Coaches and mentors make a major difference in the lives of those they work with.

So don’t be so busy you never stop to ask yourself if what you’re doing is actually productive. That little gut check can be the difference between getting something accomplished and wondering why you can’t.

Busy Isn’t Always Productive

Are you a busy person? Are you always “on the run” from the time your feet first hit the floor until your head finally returns to the pillow? Is there always “stuff” left to do at the end of the day?

If you answered yes to those questions then there’s no doubt about it; you are indeed a busy person.

Now let me ask you a completely different question. Are you a productive person? Does your busyness lead to a result. Put simply, do you get stuff done? Do you know how you got it done and most importantly, do you know why it should have been done?

If you answered yes to those questions then you are likely a productive person. You are also very likely to be a successful person. Merely busy people are seldom truly successful; productive people almost always are.

Busy people are always working; productive people are always working towards something. That something is usually a goal or at minimum a desired outcome or result.

Here’s the deal with goals, if you don’t have goals, written goals, along with a fairly detailed plan on how you will achieve each one, then you don’t have goals. Not true goals anyway. Not goals you’re likely to achieve.

The most successful people have written goals, goals based on their core values. They work towards their goals every single day. Sometimes they take big steps towards a goal, some days it’s a tiny little step but virtually everyday it’s something.

Successful people know that if they didn’t get closer to a goal then their day may have been incredibly busy but it was not productive.

Goals allow you to have focus and focus is a key to success. That’s why the most successful people don’t buy into the folly of multi-tasking. Multi-tasking makes you busier, and less productive all at once. Few things actually waste more time than multi-tasking and few things save more time than focus.

I know there are multi-tasking people out there who will vehemently disagree with me on this but all the statistics and research are on my side here. Few things waste more time than multi-tasking. We use it when we’re “stuck” on something or there is something else we would rather be doing. We use it to distract ourselves from more important but less enjoyed tasks.

Here’s an interesting question to ask yourself a few times during each day: “Is what I’m doing at this very moment the most productive thing I could be doing?” If you answer honestly you’ll be shocked at how many times your answer is no. You might be doing something you like to do, you might be doing something that’s easier to do, you might even be doing something very productive, but that’s not the question. Is it the most productive thing you could be doing?

Now, take a breath. I understand that no one can answer yes to that question every time. In fact, I’d estimate that even the most successful people can answer yes less than half the time. But asking the question makes you more aware of how you are using your time. You won’t have to wonder “where the day went” anymore. You’ll know why you didn’t get done what really needed to get done.

One more thing, as you ask yourself that question keep in mind the words of U.S. President Dwight D. Eisenhower who said “What is Important is Seldom Urgent and What is Urgent is Seldom Important.”

When deciding if you’re just busy or actually productive it helps to know the difference between merely urgent and truly important. That difference is found in your true goals.