Tag Busy vs Productive

Being More Productive as We Begin 2026

Steve Keating Leave a comment

A new year has a way of resetting our perspective. As 2026 begins, productivity isn’t about doing more for the sake of busyness—it’s about doing what matters with clarity, intention, and sustainability. The past few years have taught many of us that burnout is easy to reach and hard to recover from. This year, productivity should feel supportive, not exhausting.

Here are practical, realistic ways to be more productive as we step into 2026—without losing ourselves in the process.

Redefine What “Productive” Means

Productivity is often mistaken for constant motion. In reality, it’s about progress. Being productive might mean completing one meaningful task instead of ten shallow ones. It could mean resting so you can show up stronger tomorrow.

As you begin the year, ask yourself:

What outcomes actually matter to me this year?

What activities move me closer to those outcomes?

What can I let go of?

When productivity is tied to purpose, it becomes easier to focus—and easier to say no. So never allow yourself to think that being busy is the same as being productive. I would submit to you that if you didn’t get closer to a goal on any particular day, then no matter how busy you were, you were not productive that day.

Start With Fewer Goals

There’s a temptation at the start of a new year to set ambitious, packed goal lists. The problem? Too many goals compete for your attention and dilute your energy.

Instead, choose:

One primary focus for the year

Two or three supporting goals

This creates direction without being overwhelmed. You can always add more later, but starting small increases your chances of follow through.

Build Systems, Not Just Motivation

Motivation is unreliable. Systems are dependable.

Rather than asking, “How can I stay motivated?” ask:

How can I make this easier?

What routine supports this habit?

What reminder or structure keeps me consistent?

For example, instead of relying on motivation to work out, place your workout time directly after an existing habit, like waking up or finishing work. Productivity grows when actions become automatic.

Plan Your Days the Night Before

One of the simplest productivity habits is planning for tomorrow today.

At the end of each day:

Write down your top three priorities for tomorrow

Identify the most important task and plan when you’ll do it

Clear mental clutter by writing everything else down

This allows you to start your day with intention instead of reaction. You’ll spend less time deciding what to do and more time actually doing it.

Focus on Energy, Not Just Time

Time management matters, but energy management matters more. Pay attention to when you feel most focused, creative, or alert.

Ask yourself:

When do I do my best thinking?

When do I feel drained?

What tasks require high energy vs. low energy?

Schedule demanding work during your peak energy hours and reserve lighter tasks for slower moments. Productivity improves when your schedule works with your body, not against it.

Reduce Digital Distractions

In 2026, distractions are more refined than ever. Notifications, endless content, and constant connectivity quietly drain attention.

Simple steps can make a big difference:

Turn off non-essential notifications

Set specific times to check email or social media

Create “focus blocks” with your phone out of reach

You don’t need more willpower—you need fewer interruptions.

Leave Room for Rest

Rest is not the enemy of productivity; it’s the foundation of it.

If your schedule is packed with no margin, productivity will eventually collapse. Build in:

Breaks throughout the day

Days without heavy commitments

Time to reflect and reset

Rest allows your mind to process, your creativity to recharge, and your motivation to return naturally.

Reflect Regularly

Productivity isn’t something you set once in January and forget. It’s something you refine.

At the end of each week or month, reflect:

What worked well?

What felt draining or unnecessary?

What needs adjusting?

Small course corrections throughout the year lead to big improvements over time.

Move Forward With Intention

As 2026 begins, remember that productivity isn’t about perfection. You will have slow days, off weeks, and moments when plans fall apart. That doesn’t mean you’re failing—it means you’re human.

Choose progress over pressure. Choose clarity over chaos. And most importantly, choose a version of productivity that supports the life you want to live—not one that consumes it.

Here’s to a more focused, balanced, and intentional 2026.

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How to Get More Done

Steve Keating 2 Comments

I’ll frequently ask someone how their day went. If I had a dollar for every time that they answered “busy,” I’d have a whole lot of dollars. For many people, having a “busy” day is the measure of a good day. Some even consider a busy day to be a successful day.

But I’ve seen many very busy people who are busy getting nothing of substance done. They are merely busy being busy. Sometimes, they are even busy doing things that shouldn’t be done at all. In essence, they are counterproductive.

To make progress toward a goal, or simply get something done, you must understand the difference between being busy and actually being productive. If, at the end of the day, you can’t point to something concrete that you accomplished, then you likely didn’t have a very productive day. Even if you’re exhausted at the end of that day.

The key to being productive is not simply getting more done. It’s getting more of the things that matter done. More of the things that will make a difference, for you or for someone else. That’s going to require a combination of effective time management, prioritization, and personal productivity strategies. Here’s what you need to do to make it happen.

1. Set Clear Goals

• SMART Goals: Make sure your goals are Specific, Measurable, Achievable, Relevant, and Time-bound.

• Daily Planning: Start each day by outlining your key tasks and objectives.

2. Prioritize Tasks

• Eisenhower Matrix: Categorize tasks into four quadrants based on urgency and importance.

• ABC Method: Label tasks as A (most important), B (important but not urgent), and C (neither urgent nor important).

3. Use Time Management Techniques

• Pomodoro Technique: Work in focused intervals (usually 25 minutes) followed by short breaks.

• Time Blocking: Allocate specific blocks of time to different tasks or activities.

4. Minimize Distractions

• Turn Off Notifications: Silence your phone and computer notifications while working.

• Create a Productive Workspace: Ensure your workspace is organized and free from distractions.

5. Leverage Technology

• Productivity Apps: Use tools like Trello, Asana, or Todoist to keep track of tasks and deadlines.

• Automation: Automate repetitive tasks where possible, using tools like Zapier or IFTTT.

6. Delegate and Outsource

• Identify Tasks to Delegate: Delegate tasks that others can do, allowing you to focus on higher-priority items.

• Outsource When Necessary: Consider hiring freelancers or using services for tasks outside your expertise.

7. Continuous Improvement

• Reflect and Adjust: Regularly review your productivity strategies and make adjustments as needed.

• Learn New Skills: Continuously seek to improve your skills and knowledge.

8. Stay Motivated

• Reward Yourself: Set up a reward system for completing tasks.

• Stay Positive: Maintain a positive mindset and keep motivated through challenging tasks.

9. Effective Communication

• Clear Communication: Ensure clear and effective communication with your team to avoid misunderstandings and delays.

• Regular Updates: Keep stakeholders updated on your progress to maintain alignment and accountability.

Years ago I was the General Sales Manager for a Soft Drink Company. Our delivery drivers went on strike and I found myself on a delivery truck working harder than I ever had before. The thing is, my day job didn’t stop. So at the end of my delivery day I would head into my office to get as much done as I could. The next day started at 4:00am and by sleeping in my office I could save myself an hour of commuting each day. But it was a losing battle and by the end of the first month I had piles of paperwork everywhere.

One night I went into the warehouse and grabbed one of those big dumpsters on wheels. I pushed it into my office and threw everything on my desk straight into that dumpster. It was a very freeing experience. I had no idea what the heck I was throwing away but at that point I didn’t really care.

Here’s the most interesting part. I barely heard a word from anyone asking about what happened to this paperwork or what happened to that document. It was then that I learned a lesson that has stayed with me to this day.

The lesson is this: Never underestimate the absolute unimportance of almost everything you do.

Most, not some, most of the things I stressed over and worked all hours to complete were not having any impact at all. They just didn’t matter. There’s a lesson in that for many of us.

By using the ideas I’ve listed above, you’ll understand your priorities and why they are priorities. Once you accomplish that, you’ll be well on your way to getting more done. More importantly, the things you get done will have a positive impact on your life and the lives of those around you.

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How to be Less Busy and More Productive

Steve Keating Leave a comment

Many years ago, the government awarded a grant to a major US University. The grant was to research if they could develop an artificial appendix. While it was many years ago, it wasn’t so long ago that the medical profession hadn’t already determined that the appendix was unnecessary for the body to function. When it becomes blocked they simply remove it.

But that didn’t prevent the researchers from wasting time and money busily going about their work. The problem was this: no matter what their research found, it wouldn’t be productive. That’s because no one needs an appendix, especially an artificial one.

I think one of the biggest wastes of time is becoming proficient at doing something that doesn’t need to be done at all. Truly successful people never let that happen to them. They fully understood the vast difference between being merely busy and actually being productive.

Being busy means you’re occupied with tasks. Being productive means you’re achieving results or progress towards your goals. Being busy can mean lots of movement with little outcome. Being productive is different. It involves focused effort that leads to real accomplishments.

I would even go so far as to say that if you can’t clearly state what you did on a particular day to move closer to one of your goals then you were not productive. No matter how busy you were. No matter how tired you were. No matter how much you try to convince yourself otherwise.

You cannot reach your full potential by being busy. If you’re going to use your knowledge and strengths to full effect you’ve got to focus on being productive as often as possible.

So if you want to be less busy and more productive, here’s a few ideas to try.

Prioritize tasks. Identify the most important tasks and focus on them first. I can legitimately guarantee you that no human on the planet has more time than you do. What they may have is a far greater awareness of what their priorities are. When do you things in order of their importance it virtually forces you to be more productive.

Set boundaries. Learn to say no to tasks that don’t align with your goals. Saying NO is like a Superpower for highly productive people. They say no to busy work so they can say yes to productive work. Plus, they understand that no is a complete sentence. They don’t waste time giving long winded explanations about why they are saying no. Sometimes you may have to provide an explanation to avoid being rude but not nearly as often as you think.

Schedule breaks. Allow yourself time to recharge throughout the day. Most busy people eat lunch at their desks. But, the productive people enjoy lunch in the break room or a restaurant. Taking a lunch break and shutting off work, even for 15 minutes, can increase your focus and productivity. It can do so by as much as 30% in the last couple of hours of the day.

Delegate when possible. Share responsibilities with others to lighten your load. So here’s a tip especially for people in leadership positions. If you’re really leading then there are likely things that you need to do that other people can’t do. So delegate to ensure you’re not doing the things that someone else can do. Because if you’re doing something that someone else could do, then you’re NOT doing something that only you can do. That’s called being busy, not productive.

Limit distractions. Minimize interruptions like phone notifications or unnecessary  meetings. Here’s a wild idea. Turn the phone on silent, turn off the vibration setting and place the phone screen down on your desk. Or better yet, learn to use the focus settings that most smartphones have today. Remember, looking at sports scores or the lyrics to Taylor Swift’s new album might make you feel busy. But it’s likely far from the most productive thing you could be doing.

Use time blocks. Allocate specific time slots for different tasks to maintain focus. A time block is like an appointment with yourself and it’s one of the most important appointments you can have. When you set aside a couple of hours to accomplish a task don’t allow anything or anyone to interrupt you. That’s vital because that interruption will make you busier but less productive. Exactly the opposite of what you’re trying to accomplish.

Review and adjust. Regularly evaluate your workload and productivity methods to make necessary improvements. It’s easy to get off track. Remaining productive in the face of distractions and other people’s priorities isn’t easy. But developing the discipline to do it consistently will pay life changing rewards.

One last thing. Be honest will yourself. It’s so easy to reward ourselves for being busy. It’s easy to fool ourselves into thinking our tiredness at the end of the day means we’ve accomplished something. Don’t fall into those traps. Don’t live a busy life. Live a productive life and you’ll never go back to being busy again.

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Look Around

Steve Keating 5 Comments

Many years ago, I’ll bet at least 30 years, I was listening to a futurist speak. If you’re wondering what a futurist is they describe themselves as “being to the future what an historian is to the past.” I’m not sure I entirely agree with that description. A historian documents events that actually happened. It’s usually easy to determine if their documentation is accurate or not. 

A futurist studies current events and trends and then predicts what will happen in the future. They often say things like “in twenty years this will happen.” They get paid for saying those things and I’m betting their paycheck is completely spent before anyone has a clue about whether or not their vision of the future is even close to accurate. 

Anyway, this particular futurist said that by the year 2010 the greatest challenge humans would face is determining how to use all the free time that would be created by technology. He predicted great advances in all kinds of technology. Truth be told he was spot on about most of what he said. 

But the “free time” prediction was a huge swing and a miss. While much of the technology has no doubt been beneficial it has also greatly increased the speed at which we work and live. We now live in a world where “Minute Rice” takes way too long to prepare. We want instant results. 

The lines that used to separate our personal lives from our work lives are very blurry these days. A quick peek at our cell phones during dinner can pull us right back into work mode. If not physically at least mentally. 

Technology has done anything but bury us in free time. It has made us busier than ever. 

But has it made us more productive?

There are an endless list of apps labeled as “productivity apps” available today. I’ve got a bunch of them on my phone and iPad. But I’ve discovered one weakness to all of them. You have to use them for them to be effective. Actually, I can’t say that for sure either since I’ve never really used them but I’m taking the app developers at their word. 

There are also a ton of “automation” type apps. Apps that claim to do things for you, like turning off your lights, and starting your coffee maker before you’re even out of bed. Some of my favorite are the reminder apps. They are effective at reminding me of all the stuff I once thought it would be good to get done. 

There’s even a brand new app that helps you “reboot your age” and help you live as if you’re 50 years younger. I’d imagine that’s not recommended for people under 50?

But not one of those apps can help anyone who doesn’t want to be helped. Not one of those apps will have the influence on you that the people you spend your time with will.

So if you truly want to be more productive and successful then look around. Who are the people around you? Who are you listening to? Who are you allowing to put thoughts into your head? Who are you modeling yourself after? 

There are likely two main groups around you, those who promote your purpose and those who pervert your purpose. The first group helps you be more successful. The second group is, frankly, an anchor around your productivity. They are holding you back. Their influence robs you of both productive time and free time. 

The people in your life who pervert your purpose do so because they have not identified a purpose for their own life. The only way they can have “friends” is to hold them back at their level. 

If you want to achieve your full potential then you need to recognize which of the people you’re hanging around with are promoting your purpose and which ones are not. When you surround yourself with supportive individuals then your productivity explodes. You accomplish more in less time. You have a chance to become who and what you were born to be. 

I don’t know if technology will ever create more free time for us but this much I do know. When your productivity increases so does your free time. You will discover you can do more in less time. You’ll discover that you do in fact have time to spare. Time to do what you wish. Maybe even time for yourself. 

It would be nice if an app could one day do that for you. But for now it’s up to you and it begins by choosing the people you allow into your life more wisely. You are very much a compilation of the five people you spend the most time with. 

Choose those five people very very carefully. 

On a another note… Everyone can use a “nudge” towards success. I’m trying something new on Twitter. It’s called “Super Followers.” For $5 a month, that’s 17 cents a day, people can follow a part of my Twitter stream that is for subscribers only. It features short videos of me discussing leadership topics, sales tips and ideas for better overall relationships. I’m assuming there will be far fewer Super Followers than the million or so people who regularly follow me on Twitter. That will give me the opportunity to answer questions more throughly than I can on regular Twitter. Most of the answers will come in the evening cause we all have day jobs, right? Think of it as ”mentoring on demand!”

My goal with SuperFollowers is to build a better connection, one where I can help more and have a greater impact. I’m hoping it gives me a chance to mentor to a wider audience. It’s still new, we’ll see how it works. It’s a $5 dollar investment that may be the extra “push” you need to get to where you want to be. I’d be honored to be able to help get you there. 

You can find more information by clicking the Super Follow button on my Twitter profile page IN THE TWITTER APP. http://twitter.com/leadtoday Give it a try if you’re so inclined, and if you are, be sure to let me know how I’m doing and how I can be of even more help.

Good Habits, Bad Habits

Steve Keating 6 Comments

Do you have any habits? Let me help you with the answer to that question. Yes, you do have habits. If you’re a normal person you have both good habits and bad habits. 

It has been said that people create their own futures. That is not exactly accurate. What people create are habits and those habits create their futures. 

Just so we’re all on the same page a habit is a routine behavior that is repeated regularly and tends to occur subconsciously. The American Journal of Psychology defined a “habit, from the standpoint of psychology, as more or less a fixed way of thinking, willing, or feeling acquired through previous repetition of a mental experience.”

So basically a habit is stuff we do repeatedly, most often without even thinking about it. 

But I’m going to ask you to stop doing anything without thinking about it for a week. Think about EVERYTHING you do. Take note of everything you do during each day of the week and track it on paper or in your phone. At the end of each day honestly look at everything you did that day and ask yourself six questions. Why did you do it? Did it need to be done? Was a productive? Did it add value to my life? Add value to the lives of the people around me? Did it benefit my employer in any way?

Be honest with your answers or don’t bother doing this exercise. 

How many of the things you do each day do you do without even thinking? How many do you do simply because you’ve “always done them?” How many of them are you struggling to assign any value or benefit to? 

How many of them would you define as good habits vs bad habits? Remember the honest part. 

Now, which of the bad habits are you willing to part with? I’ve been told that cracking open a Diet Coke at 4:30AM is a bad habit. Mind you, this is being told to me by people drinking their 4th cup of coffee which they apparently consider to be a health drink. It doesn’t matter to me whether it’s a bad habit or not, the Diet Coke ain’t going anywhere. 

If you choose to hang onto a bad habit that’s fine, but you need to be aware that you’re doing it. You also need to be aware that the more bad habits you hang onto the less room you have in your life for good habits. 

The bottom line here is this…think about what you’re doing and why you’re doing it. That’s hard to do all the time but very successful people make a point to do it at least now and then. I’m willing to bet it’s entirely possible you’ve haven’t done it in a long long time.

So do it now!

When Slowing Down is the Fastest Way Forward

Steve Keating 2 Comments

Steve Jobs said, “Details matter, it’s worth waiting to get it right.”

Everyone I know is busy. Some of them are even productive. The most successful people understand that those two things, busy and productive are far from being the same. 

Surprisingly many busy people are huge procrastinators. Productive people rarely delay doing what needs to be done. Busy people are frequently masters of becoming very proficient at doing things that don’t need to be done. Productive people can tell you exactly what needs to be done and why. They specifically know the return on their investment of time for almost any activity they undertake. 

Busy people also tend to get things done faster than productive people. They are even faster the second or third time they redo something because their imagined “efficiency” causes mistakes. Busy people are the rabbits in the race. 

Productive people know that they can often finish first by coming in second. Their first effort may take longer than a busy person’s but their first effort is their only effort. They are not afraid to sacrifice a bit of efficiency for effectiveness. Productive people are the tortoises in the race and they are not a bit embarrassed by it.

John Wooden, the Hall of Fame Basketball coach from UCLA asked, “If you don’t have time to do it right, when will you have time to do it over?” 

It’s a question that busy people should ask themselves before they rush to complete a task solely for the purpose of completing it. They may find that slowing down is the fastest way to actually complete anything. They will find that doing something right the first time is alway faster then doing it two or threes times and still not doing it as well as the productive person did it. 

So which type of person are you? Busy or productive? If you’re the busy type then when you’re short on time you tend to speed up even more. That’s counterproductive. If you’re a productive type then you know that when you’re most busy it’s best to take a breath. It’s best to plan your course of action and make sure that whatever you’re trying to accomplish you can complete it on your first attempt. 

The pace of the world has never been faster. It’s perfectly okay to let some things, like busy people, wiz past you as you’re being productive. Don’t worry about the people running past you, you’ll see them again when they finally reach the finish line where you’ve been waiting for what seems like forever. 

Last Second Sam

Steve Keating 2 Comments

There are people who claim to believe that procrastination helps them be more successful. To them I would say that once you become comfortable misleading yourself you can, and most likely will, mislead anyone. 

 

Procrastination will kill your opportunity for success. Maybe not today and maybe not tomorrow but eventually it most definitely will. That much is certain!

 

People who believe procrastination helps them because they think better under pressure are not being honest with themselves. People who believe they are more productive when working under stress are fooling themselves. 

 

Approaching deadlines do not make people smarter, calmer, more productive or more logical. They make everything more challenging.

 

The real reason many people procrastinate is that they see low value in the task. It’s either not fun enough or they see no reward for doing it. Some people procrastinate because they do not have confidence in their ability to complete the task. Fear of failure is a driving force behind many a procrastinator’s behavior. 

 

For some people procrastination is part of their personality. They are just more impulsive than other people. These are the people I call last second Sam or last second Sally depending on…well you know what it depends on.

 

One of the most effective tools for overcoming the tendency to procrastinate is a Prioritized Daily Task List. A prioritized task list is a to-do list on steroids. You list all the things you need to accomplish on a given day but you list them in order of importance. You DO NOT do the second most important thing until the most important thing is accomplished. 

 

Don’t worry about working on one thing all day if it’s truly the most important or most productive thing you could do that day. You’ll still be better offer than if you spent the day doing a bunch of unimportant or unproductive things. 

 

Many procrastinators put off doing things that are quick and easy to do. They don’t see a lot of fun or reward in doing them so they just put it off. Answering an email is a good example. A quick answer might take only a minute but they still open and read the email several times before answering it. 

 

So here’s a good rule of thumb to help stop at least some procrastinating. If a task takes a minute or less to do then do it immediately. No delay, no hesitation, and NO PROCRASTINATING! You will be amazed at how many things you do in a day can be completed in under a minute. 

 

Don’t kid yourself into thinking being a last second Sam or Sally has one ounce of benefit. You will not find even one very successful person who will tell you their success is due to putting off until tomorrow what should have been done today. 


And you’re highly unlikely to be the first.